Committee Minutes 14th May

Committee Meeting

Date: 21st May 2012

Time:  18:30

Bar Uno

Minutes

1.     Apologies for Absence

a.     Uli

2.     Matters Arising

a.     Minutes approved

b.     Action appraisals

                                               i.     Action: Printing code to change, PR to change passwords.

                                              ii.     Action: Martyn to contact Andrew Gadie regarding who was contacted from Coleg Menai.

                                            iii.     Action: Contact Gadie about the wholesale account at Blakemores.

                                            iv.     Action: Martyn to send Beth Adam’s email address.

1.     Beth to contact Adam.

                                              v.     Action: After inventory, budget should be devised for Serendipity / Fresher’s Fair.

                                            vi.     Action: lgbt.campaigns password to be changed.

3.     Committee Meetings

a.     A committee meeting will be run 28th May.

b.     Future committee meeting will be held on Wednesdays at 2pm, mainly held in Braint Common Room.

c.      Next year, having an area of the Agenda where the Membership are allowed to put anything forward.

4.     Fresher’s Week

a.     Fresher’s Fair

                                               i.     Committee meeting to be run at 3:30, after Fresher’s fair on the Wednesday 26th September, followed by a BBQ.

                                              ii.     New club night will be run after Fresher’s fair on Thursday 27th September.

                                            iii.     These events will be advertised at the fair.

b.     Committee Meeting

                                               i.     See above

c.      BBQ

                                               i.     See above

d.     Club Night

                                               i.     See above

                                              ii.     The Club Night will be a general “Fancy Dress Theme”

e.     Pub Crawl

                                               i.     No pub crawl will be run in Freshers’ week.

1.     A preliminary date of 20th October has been put in place.

2.     During Freshers’ week any interest should be documented from membership.

f.      LGBTea

                                               i.     Discussion of changing day to Sunday

1.     Problem that Blue Sky Café is not open.

2.     Action: Events Co’ to find which coffee shops are open.

3.     Potential of using Bar Uno.

g.     Guides and Drop-In Session

                                               i.     Unity Guide drop-in sessions will be run on a Saturday instead of LGBTea.

5.     Safe Pubs Map

a.     Problem that the Union are not doing a safe pub map.

b.     Problem that printing will be expensive.

c.      Ellie informed that she and WomSoc are trying to push for the Union and the University to encourage Pubs and other such venues across Bangor to adopt the Zero Tolerance and Discrimination policies the Union enforces.

                                               i.     Unity to Support this motion in the Senate, advertise etc.

d.     Further collaboration to take place between Unity and WomSoc.

6.     Web Hosting Renewal

a.     Action: To drop .org.uk domain.

b.     Action: Louis to renew with company.

7.     Fruit Salad

a.     Action: Scott to get float from the Union.

b.     Action: Martyn to talk to Aaron

c.      Advertise for permanent DJ to Storm or DJ Society.

8.     Bangor Carnival

a.     Happening on the 9th of June, Rainbow themed, with NWP organising a walking float.

b.     Membership are encouraged to join in.

c.      Meeting on Sackvile Road.

9.     Any other Business

a.     Action: Any photos to be put up on the Unity Website to be sent to Louis.

b.     Action: Change the “I Carry One Everywhere” campaign poster, due to offence caused to a Student with child.

c.      Rebecca spoke to NWP about leaflets, they are deliberating at their next committee meetings.

d.     Suggestion we should talk to NWP about doing something at the main event.

                                               i.     Suggestion of Sporting activities.

1.     This can link with our Out In Sport campaign.

                                              ii.     Suggestion of parachute games.

1.     Action: Ellie to google parachute prices.

e.     David to check with Shon Prebble if a non-student can be a Unity Guide.

Last Chance For Competition!

Miss the last Fruit Salad? No worries! You can still email your new name for the new club night at lgbt.chair@undeb.bangor.ac.uk. Remember though it is one entry per person and you could win a year’s free entry to our next club night or a Unity hoodie! Deadline is tomorrow!!  

So the countdown begins!

So the countdown begins! Its 2 days until the LAST FRUIT SALAD EVER and Unity Bangor needs your help! We want YOU to name our club night! In a competition to seek out the best name for Unity’s club night you could win either – a year’s FREE ENTRY to the event OR a Unity Bangor hoodie! All you need to do is write your idea and student number on a piece of paper or email lgbt.chair@undeb.bangor.ac.uk and hand it in on the door of the Last EVER FRUIT SALAD! In the interest of fairness it will be 1 ENTRY PER PERSON (More than 1 entry per person will result in no entry being counted). We look forward to hearing your ideas and hope you have a brilliant time at the LAST EVER FRUIT SALAD! * Entry closes Friday 25th of May!

Were The World Mine Film Screening

Committee Minutes 7th May

Committee Meeting

Date: 7th May 2012

Time: 18:30

Braint Common Room

Minutes

  1. Apologies for Absence
    1. Rob, Scott
    2. Matters Arising
      1. Minutes approved
      2. Action appraisals

                                               i.     Uli to contact Coleg Menai in the future about billing on the site.

                                              ii.     Beth to check room booking.

                                            iii.     Scott to discuss printing costs and allowances with Uli.

  1. North Wales Pride
    1. Tony and Emma present from North Wales Pride.
    2. Emma summarised what Cymru Pride Wales committee are striving to achieve, what fund raising events they are presenting, and the actual event.

                                               i.     Fund raisers include ‘Momentum’ 11th May, Eurovision at Menai, Float at Bangor Carnival 9th June, Snowdon Climb 16th June.

                                              ii.     Actual event will take place over the Friday and Saturday weekend of the October 5th and 6th. It will be a camping event, with stalls and 3 themed rooms. Tony gave summary of the different acts.

                                            iii.     Ideas were exchanged between Unity Bangor Committee and Emma and Tony, and are open to more ideas.

                                            iv.     Action: Membership are invited to Volunteer on the website.

  1. Constitution
    1. Constitution needs to be edited and posted in public domain.
    2. Action: To be posted on Facebook group committee must vote on rewrite is acceptable.
    3. Emergency Contact
      1. Martyn suggested that phone numbers are swapped for emergencies.
      2. Action: Phone numbers to be exchanged by the Facebook group.
      3. Inventory Clean-out
        1. Martyn suggested that a day when people can come to the container to go through what Unity has and needs to order, and what can be salvaged for future events.
        2. Action: Find who wants to be involved in the inventory clean-out.
        3. Action: Find a date suitable for people who want to be involved.
        4. Committee Meetings
          1. Next week there will be a committee meeting, at that the discussion of further committee meetings will be held.
          2. Unity Website Blurb
            1. Louis asked if people could write him a blurb for the Unity Website, before 14th May.
            2. It was suggested that the blurbs be translated, if Gareth can.
            3. Hoodies
              1. Beth would like to introduce Committee hoodies and would like to extend the offer to the Membership.
              2. Action: Beth to price hoodies.

10. May Fruit Salad

  1. Discussion ended with the decision that May’s Fruit Salad be held on the 22nd May.
  2. Action: Uli to make poster as soon as possible and start billing.
  3. Action: Uli to discuss with Scott the budget for the posters ETC.
  4. Fruit Salad is being advertised as last ever Fruit Salad.

11. Fruit Salad Rebranding

  1. Discussion ended with the decision that a competition will be held to find the new identity of Unity’s club night.
  2. Prizes were discussed, including; free access to the night over the next academic year, a free hoodie, free badges, free bottle opener ETC.
  3. A suggestion box will be included at the May Fruit Salad.

12. Street Team

  1. Action: Uli to create a Facebook page.
  2. Discussion of Street Team meetings on Wednesday afternoons.
  3. Discussion of Street Team having T-shirts / badges, discussion further with Scott.
  4. Discussion of an Open evening.
  5. Action: Street Team volunteers to be advertised as soon as possible.

13. Unity Guides

  1. Next week, Lauren (of previous committee, holding position of Unity Guides Coordinator) is handing over to David with more information.
  2. Action: Unity Guide volunteers to be advertised as soon as possible.
  3. Action: David to contact union about sending information about Union Guides to freshers.
  4. Action: David to organise training for volunteers.
  5. Action: David / Uli to organise cards to give out to Fresher on Fresher’s Week.

14. Freshers

  1. Ideas to be discussed what to do on Fresher’s week in terms of activities.
  2. Ideas to be discussed who Unity Bangor want to collaborate with over Fresher’s week.
  3. Action: Beth to talk to Adam (Academi’s Manager) about a running Unity’s rebranded night Thursday of Fresher’s week.

15. Psych Soc

  1. Email sent to Ellie suggests that we will be unable to involved directly as Unity, due to the nature of the event.
  2. However, membership is still invited to perform with SODA.

16. Any other Business

  1. Film Night

                                               i.     Action: Contact Central Room Bookings to book JP hall or failing that, MALT.

                                              ii.     Poll results to be collected 7th May.

                                            iii.     Action: Uli to design posters and bill night as soon as possible.

  1. Conference

                                               i.     Ellie went to NUSW LGBT conference in Cardiff.

                                              ii.     Spoke to Ian, who was reelected, and who has said he plans to hold NUSW LGBT in Bangor or Wrexsham next year.

  1. Action: Martyn to talk to Cisco and Beth & Chris about committee training.

The Last Fruit Salad Ever!

Committee Minutes 30th April

Committee Meeting

Date: 30th April 2012

Time: 18:00

Bar Uno

Minutes

1.     Apologies for Absence

a.     Beth, David

2.     Matters Arising

a.     None arising

3.     Hoodies

a.     To raised at next committee meeting

4.     NUSW LGBT

a.     Ellie sent an email in regards to going, no reply.

b.     Deadline or applying was 5 April, after extension.

c.      Action: Organise next year prior to new committee.

d.     Action: Send feedback to NUSW about hosting in the middle of the country, as it is difficult/costly to get to Cardiff for Bangor Students.

5.     Psych Society

a.     Callam Levy of Psych Soc summarised: Psych Soc would like to collaborate in fresher’s week.

b.     Rebecca suggests setting up a stall during the event.

                                               i.     Uli suggested the safe sex campaign

c.      Action: Members who would like to be involved with SODA’s performance of “The Time Warp”, to contact SODA’s chair.

d.     Action: Events Coordinator to contact Psych Soc

                                               i.     Chair suggests we offer out help (stalls, refreshments, etc)

6.     Fruit Salad

a.     Fruit Salad on Thursday 26th April has been reported to raise £393.

b.     Discussion between Rebecca and Adam (Academi’s Manager) suggests we may lose the venue.

c.      Suggestion that we join with other societies.

d.     Suggestion we use another venue, e.g. Rascals.

e.     Action: Rob to speak to Rascals

7.     IDAHO

a.     T.form has asked to collaborate on the day.

b.     Suggestion that we collaborate with Coleg Menai.

                                               i.     Action: PR to contact Coleg Menai about poster billing on their site.

c.      Suggestion of a Film Night on 17th May.

                                               i.     Any money raised to go to charity

1.     Donation bucket

                                              ii.     JP Hall or Main Arts venue

                                            iii.     Action: Rob to contact central booking unit

                                            iv.     Action: PR to create FB poll

                                              v.     Action: Chair to contact T.form

                                            vi.     Action: Ellie to give relevant information to Rob.

8.     Pride

a.     Information to be acquired on Tuesday 1st May.

9.     Freshers

a.     To be raised at next Committee Meeting.

10. Unity Guides

a.     To be raised at next Committee Meeting.

b.     Several attendees of the meeting volunteered to be Unity Guides, no formal record.

11. Home Students

a.     Home students have contacted Unity Facebook page.

                                               i.     They have requested an activity to be run on Wednesday afternoons, due to time constraints.

b.     Action: PR to ask Home Students for ideas.

12. Publishing and Poster Issues

a.     Uli would like to organise a Street Team

                                               i.     Suggestion that they would distribute flyers, will have t-shirts, etc.

                                              ii.     Suggestion they would be used for bigger events run by Unity.

b.     Action: Treasurer to discuss printing costs and allowances with Uli.

13. Any other Business

a.     Idea of Photo Booth at Fruit Salads to be raised at next Committee Meeting.

b.     Discussion of more Committee Meetings in the remainder of the year to be raised at next Committee Meeting.

c.      Any charity suggestions can be announced at any point during the year from the membership.

Fruit Salad this Thursday!

Unity GM - Open Positions

Hey everyone! Again we’d like to bring to your attention 4 positions which have become available to you within the Unity committee. Here is your chance to work with several people who each hold outstanding values and all who really make a difference! The positions are as follows:

Secretary :

As Secretary you’ll be organising all meetings to do with Unity Bangor. You’ll be responsible for taking minutes during each meeting and circulating these documents to everyone who is concerned. Furthermore you’ll make sure that a financial report is available for all within the minutes.

Social Secretary :

As Social Secretary it’ll be your job to organise and book all social events (Fruit Salad, LGBTea, BBQs etc) that Unity runs! These socials can vary and it is up to the social secretary on what they would like the society to do. To help with social events the 2 PR Coordinators are available to help with posters, leaflets and general awareness.

Campaigns Coordinator :

As Campaigns Coordinator you’ll be responsible for organising all campaigns related to matters of health, social, political issues and others within the society. As always the 2 PR Coordinators can help to produce material for campaigns.

Unity Guide Coordinator :

As the Unity Guide Coordinator you’ll be responsible for the running of the Unity Guide Programme. This role is work intensive during Fresher’s Week and the following 2-3 weeks. From tradition the Unity Guide Coordinator also handles the sensitivity training we offer to Nightline. For this role there are separate documents which include recruitment and training.

We really do hope the above positions are fun and exciting and maybe we’ll see you in the near future! If you’d like to apply come along to our GM this Monday the 23rd of April, 6.30 at Braint Common Room (Ffridd Site)!  

Open Positions

Hello all, we would like to bring to your attention 3 positions which have become avaliable within the Unity committee. Heres your chance to work with like-minded people to make a difference within your university. The positions are as follows…

Treasurer :
As Treasurer (which is a very important position) it will be your job to make sure that you take care of all of Unity’s money. You’ll be responsible for signing off all expenditure and bringing most financial decisions to the committee. As well as producing financial reports you’ll be taking care of grant applications to our Student Union while presenting all of this to the societies AGM!

Social Secretary :
As Social Secretary you’ll be helping organise and book all social events that Unity runs! This can vary from Fruit Salad to LGBTea or something else you want to do. To help with social events the PR Coordinators are on hand and they’ll be able to help you with producing posters, leaflets and general awareness.

PR Coordinator :
As a PR Coordinator you’ll be working with someone else in producing and designing all promotional material that Unity needs. It’s also their job to manage the society’s brand which is closely linked to running the Unity website and all online material. While the PR Coordinators manage the online image of Unity Bangor they may also have to deal with any public relation issues that might arise so it’s an important job! 


So we hope that you find the positions above fun and exciting – who knows maybe we’ll see you on the committee in the future!